BCLTA AGM 2021

The BCLTA Board of Directors is pleased to announce that the 2021 AGM will be held on October 26th via Zoom starting at 7PM Pacific Time and that Dr. Alvin M. Schrader will be the guest speaker.

Dr. Alvin M. Schrader will speak on public libraries and intellectual freedom and there will be time for questions before the business portion of the AGM begins at about 7:30PM.

Alvin is a well known and respected library leader and is professor emeritus with the School of Library and Information Studies at the University of Alberta and an adjunct professor with the Institute for Sexual Minority Studies and Services in the University’s Faculty of Education.

Alvin has long been at the forefront of intellectual freedom research and discussions and is a member of the Working Group on Intellectual Freedom at the Centre for Free Expression at Ryerson University where he has published the articles “Should Public Library Boards Embrace Intellectual Freedom as Their Institutional Soul?” and “Can Public Libraries Maintain Their Commitment to Intellectual Freedom in the Face of Outrage Over Unpopular Speakers?“.

Please read more about Dr. Alvin M. Schrader here.

If you have any questions about the guest speaker portion of the AGM please email Babs at babs.kelly@bclta.ca.

Note that the BCLTA Discussion Starter: Intellectual Freedom will be updated in November. Please send Babs your Discussion Starter suggestions and recommended resources.


AGM Details

  • 7pm Pacific Time
  • Watch this page and the Bulletin for agenda, resolutions, and nomination updates
  • Member boards, represented by their trustee delegate(s), are able to vote
  • BCLTA welcomes all BC public library trustees and library directors to attend the AGM

Please contact the Executive Director, Jerrilyn Kirk, with any questions about the AGM such as:

  • Confirming who will be voting on behalf of your board
  • Any accessibility requirements such as ASL interpretation

All members are invited to participate in the AGM and library directors are welcome to attend as guests. Each attendee is required to register. To register email Babs Kelly (babs.kelly@bclta.ca) with:

  • your name
  • the name of your BC public library board
  • your role (trustee, board chair or library director)


2021 AGM Package

  • 2021 BCLTA AGM Agenda (coming soon)
  • BCLTA 2020 AGM Draft Minutes (coming soon)
  • BCLTA Annual Report 2020-2021 (coming soon)
  • BCLTA Financial Report
    • BCLTA Statement of Financials 2020-2021 (coming soon)
    • To be presented at the AGM by BCLTA Treasurer Rhonda Sherwood 
  • Resolutions (see resolution information below)
  • Nominations to the BCLTA Board (see nomination information below)
  • 2021 BCLTA Award Nominations
  •  

BCLTA 2021 AGM Key Dates

September 9th

  • Begin receiving nominations to the board and posting nominations to the website. Nominations remain open until closed by the Nominations Committee at the AGM.
  • Posting nominations to the website will end on October 19th
  • More information on the BCLTA Board below.
  • Please use the BCLTA Board of Directors Nomination Form

September 19th

  • Special resolutions are to be received by September 19, 2021. Special resolutions will be sent to the ED, Jerrilyn Kirk, Attn: BCLTA Resolutions Committee.

September 27th

  • Posting of the AGM agenda

October 26th

  • The AGM will begin at 7PM (PT) via Zoom on October 26th.
  • The reviewed financial statements will be provided at the AGM.

Nominate or be Nominated for the BCLTA Board of Directors!

The BCLTA Board is comprised of a President, Treasurer, and 5-9 Directors. The following positions are vacant for the 2020 BCLTA election. The terms of office are 2 years.

  • President
  • Director – 6 vacancies

The 2021 Nominations Committee members are Mike Gagel, Elysia Glover, and Louise Hearty.

Nominations

Coming soon!

BCLTA Board of Directors Nomination Form

Why BCLTA?

  • We are the professional association for BC public library trustees and boards. We support outstanding governance and represent public library boards to the provincial government, to our partners, and to other relevant organizations.
  • We oversee an association with solid membership support, skilled and committed staff, and strong partnerships.
  • We are effective. 2019 was a successful year in implementing our Strategic Framework to 2025 and we are on track for accomplishing even more for our membership in 2020. See our Strategic Framework to 2025 and our Convictions.
  • This is a great opportunity to demonstrate your community leadership and governance skills as well as the reputation and impact of your library.  Be part of establishing the strategic direction and providing outstanding oversight for a provincial association that:
    • Supports excellent public library governance province-wide.
    • Works with the Public Library Partners (ABCPLD, BCLA, and BCLC) and other stakeholders on initiatives such as conferences, ministry meetings, the UBCM trade show, and advocacy campaigns.
    • Initiates and contributes to provincial initiatives in coordination with the Libraries Branch which is responsible for the oversight of the Library Act, while BCLTA is uniquely responsible for representing and supporting boards established by the Library Act.

Do you, or a trustee you know, have what BCLTA needs?

Expect that your board work, including preparation for and attending board meetings, to require between 4 and 6 hours per month. In addition board directors are required to attend the AGM and any board retreats.

You must have a commitment to BCLTA and the membership we serve.

This means you are:

  • Knowledgeable and positive about the mandate, work, and potential of BCLTA
  • Committed to attending and fully participating in BCLTA Board meetings and to supporting the work of BCLTA
  • Prepared to champion and represent BCLTA and our membership to government officials, key stakeholders and funders
  • Friendly and will jump at the chance to network and pro-actively represent BCLTA at our annual receptions, meetings, and other events

While all board work is important, it would be super helpful for BCLTA if you have expertise in, or excitement about fund development and advocacy.

Please use the 2021 BCLTA Board Nomination Form


Resolutions

Resolutions received will be posted by September 21st. 

Special resolutions are to be received by September 19, 2021. Please send resolutions to the Executive Director, Jerrilyn Kirk Attn: BCLTA Resolutions Committee.

The 2021 Resolution Committee members are Mike Gagel, Caty Liu, and David Clark

If you find samples helpful, we suggest this one from ALA

Please include the following when submitting a resolution and be brief.

  1. Resolution Title
  2. Reason for Resolution
  3. Any known impact, risk, or fiscal and policy implications
  4. Resolution history – if any
  5. The Resolution:
    • Proposal – the ‘Whereas’ clauses
    • Resolution or Action – the ‘Resolved’ lines
  6. Moved by
  • Name
  • Name of public library board
  • Telephone
  • Email
  1. Seconded by
  • Name
  • Name of public library board name
  • Telephone
  • Email

Please contact Jerrilyn Kirk with any questions about the AGM such as:

  • Confirming who will be voting on behalf of your board
  • Any accessibility requirements such as ASL interpretation

All members are invited to participate in the AGM and library directors are welcome to attend as guests. Each attendee is required to register. To register email Babs Kelly with:

  • your name
  • the name of your BC public library board
  • your role (trustee, board chair or library director)