BCLTA AGM 2020

March 13, 2020

Dear members, the 2020 BCLTA AGM has been postponed. See our full March 13, 2020 announcement. Watch this space and subscribe to our Bulletin to be kept up to date on the 2020 BCLTA AGM.

All members are invited to participate in the AGM

2020 AGM Package

Includes:

  • Resolution to Amend Bylaw 2.1 pertaining to BCLTA memberships
    • Moved by M. Gagel
    • Seconded by R. Sherwood
  • Resolution to Amend Bylaw 4.2 pertaining to language regarding terms served by trustees. 
    • Moved by M. Gagel
    • Seconded by R. Sherwood
  • Resolution to Amend Bylaw 5.4 pertaining to the conduct of BCLTA Directors
    • Moved by M. Gagel
    • Seconded by R. Sherwood

BCLTA 2020 AGM Key Dates

February 1 – date to potentially be adjusted when new AGM date announced

  • Begin receiving nominations to the board and posting nominations to the website. Nominations remain open until closed by the Nominations Committee at the AGM.
  • Posting nominations to the website will end on April 2nd
  • More information on the BCLTA Board below.
  • Please use the BCLTA Board of Directors Nomination Form

February 3 – date to potentially be adjusted

  • Special resolutions are to be received by February 3, 2020. Special resolutions will be sent to the ED at execdir@bclta.ca, Attn: BCLTA Resolutions Committee.

February 18 – date to potentially be adjusted

  • Ordinary resolutions are to be received by February 18, 2020. Ordinary resolutions will be sent to the ED at execdir@bclta.ca, Attn: BCLTA Resolutions Committee

March 18 – date to potentially be adjusted

  • The AGM package, including an agenda and the resolutions, will be posted on the BCLTA website by March 18, 2020.

April 18 – date to potentially be adjusted

  • The AGM will begin at 11:45 AM on April 18, 2020.
  • The reviewed financial statements will be provided at the AGM.

Nominate or be Nominated for the BCLTA Board of Directors!

The BCLTA Board is comprised of a President, Treasurer, and 5-9 Directors. The following positions are vacant for the 2019 BCLTA election. The terms of office are 2 years.

  • Treasurer
  • Director – 4 vacancies

The 2020 Nominations Committee members are Mike Gagel, Dave Clark, and Caty Liu.

Nominations

  • Louise Hearty for Director
    • Surrey Libraries Board
    • Read more about Louise Hearty here
  • Rhonda Sherwood for Treasurer
    • Current BCLTA Treasurer
    • Current co-chair of the Vancouver Public Library Board
    • Read more about Rhonda Sherwood here

The 2020/2021 Board will meet for an important orientation and strategic meeting on April 19that the Richmond Public Library, Brighouse (Main) Branch. The meeting will take place from 10:30am to 2:30pm. Lunch and refreshments are provided and all BCLTA Directors are to attend.

BCLTA Board of Directors Nomination Form

Why BCLTA?

  • We are the professional association for BC public library trustees and boards. We support outstanding governance and represent public library boards to the provincial government, to our partners, and to other relevant organizations.
  • We oversee an association with solid membership support, skilled and committed staff, and strong partnerships.
  • We are effective. 2019 was a successful year in implementing our Strategic Framework to 2025 and we are on track for accomplishing even more for our membership in 2020. See our Strategic Framework to 2025 and our Convictions.
  • This is a great opportunity to demonstrate your community leadership and governance skills as well as the reputation and impact of your library.  Be part of establishing the strategic direction and providing outstanding oversight for a provincial association that:
    • Supports excellent public library governance province-wide.
    • Works with the Public Library Partners (ABCPLD, BCLA, and BCLC) and other stakeholders on initiatives such as conferences, ministry meetings, the UBCM trade show, and advocacy campaigns.
    • Initiates and contributes to provincial initiatives in coordination with the Libraries Branch which is responsible for the oversight of the Library Act, while BCLTA is uniquely responsible for representing and supporting boards established by the Library Act.

Do you, or a trustee you know, have what BCLTA needs?

Expect that your board work, including meetings, committee responsibilities, and advocacy initiatives to require between 6 and 8 hours per month. In addition board directors are required to attend the AGM and twice yearly board retreats (scheduled to coincide with the AGM and the UBCM Convention).

You must have a commitment to BCLTA and the membership we serve.

This means you are:

  • Knowledgeable and positive about the mandate, work, and potential of BCLTA
  • Committed to attending and fully participating in BCLTA Board meetings and to supporting the work of BCLTA
  • Eager to connect with board chairs and trustees and develop your understanding of trustee experience and needs throughout the province
  • Prepared to champion and represent BCLTA and our membership to government officials, key stakeholders and funders
  • Friendly and will jump at the chance to network and pro-actively represent BCLTA at receptions, meetings, and other events

While all board work is important, it would be super helpful for BCLTA if you have expertise in, or excitement about:

Fund Development

  • Funding and resource development, including experience with grant writing.

Community Outreach

  • BCLTA Directors are expected to engage with the membership through the Bulletin, at Federation meetings, conferences and other in-person events and when appropriate via email and phone.

Advocacy

  • Expanding and strengthening the BCTLA network, partnerships, and community engagement.
  • Drafting letters, position papers, and consultation submissions.
  • Knowing how public policy is developed, influenced, and executed.

Please use the BCLTA Board of Directors Nomination Form

Resolutions

Resolutions received will be posted on March 18th

Special resolutions are to be received by February 3, 2020. Please send resolutions to the ED at execdir@bclta.ca, Attn: BCLTA Resolutions Committee.

Ordinary resolutions are to be received by March 18, 2020. Please send resolutions to the ED at execdir@bclta.ca, Attn: BCLTA Resolutions Committee.

The Resolutions Committee members are Mike Gagel and Elysia Glover.

If you find samples helpful, we suggest this one from ALA

Please include the following when submitting a resolution and be brief.

  1. Resolution Title
  2. Reason for Resolution
  3. Any known impact, risk, or fiscal and policy implications
  4. Resolution history – if any
  5. The Resolution:
    • Proposal – the ‘Whereas’ clauses
    • Resolution or Action – the ‘Resolved’ lines
  6. Moved by
  • Name
  • Name of public library board
  • Telephone
  • Email
  1. Seconded by
  • Name
  • Name of public library board name
  • Telephone
  • Email

Please contact Babs Kelly, the Executive Director with any AGM questions or needs.  execdir@bclta.ca