BCLTA Governance Workshops

Online Workshops

BCLTA online workshops are a membership service for trustees and library directors.

Registration is through the BCLTA website and invoices for the $25 registration fee are sent the week following the workshop. As the workshops are discussion and activity based they are generally capped at 10 participants.

These workshops use Zoom and participants are asked, where possible, to use the video function and a device that has full screen and keyboard capabilities (not a phone).

Due to the high interest in BCLTA workshops, if you register but don’t show up we will still need to charge you the workshop fee.


BCLTA Core Governance Workshops

Overview of BC Public Library Governance (a.k.a. I’m a trustee, now what?)

  • This workshop is a high level overview of public library governance including the provincial context, public library and governance trends and issues, the role of the board in strategic direction and oversight, and demystifying fiduciary responsibility and duty of care.  
  • Facilitated by Babs Kelly
  • Next sessions:
    • February 9th, 6:30PM to 8:30PM (Pacific Time)
    • Registration opens January 27th
    • February 20th, 10AM to noon (Pacific Time)
    • Registration opens February 5th
  • If you would like to schedule this session for your board or would like to recommend a date for this session email Babs Kelly.

The Effective Board and Role Clarity

  • Workshop content includes defining and supporting board and library director role clarity, the traits of a highly functioning governance team, and trust as the foundation for effective governance.
  • Facilitated by Babs Kelly
  • Next sessions:
    • February 23rd, 6:30PM to 8:30PM (Pacific Time)
    • Registration opens February 9th
    • April 12th, 6:30PM to 8:30PM (Pacific Time)
    • Registration opens March 29th
  • If you would like to schedule this session for your board or would like to recommend a date for this session email Babs Kelly.

Chairing and Leading: The mechanics

  • This workshop is for board chairs, those who want to be board chairs, and library directors
  • Workshop content includes transparent and accountable board communications, working with the library director, building agendas, rules of order, leading strategic and oversight discussions, and meeting follow-up.
  • Facilitated by Babs Kelly
  • March 8th, 6:30PM to 8:30PM (Pacific Time)
  • Registration opens February 22nd

Chairing and Leading: The art

  • This workshop is for board chairs, those who want to be board chairs, and library directors
  • Workshop content includes engaging and serving the board, building a trust-based team, leading generative discussions, and addressing challenges.
  • Facilitated by Babs Kelly
  • March 15th, 6:30PM to 8:30PM (Pacific Time)
  • Registration opens February 22nd

Policy Development and Oversight

  • This workshop is for trustees and library directors.
  • In this workshop we will:
    • discuss the difference between policy and procedures and where policy sits in your compliance hierarchy
    • consider the role of the board in policy development and oversight
    • explore the stages of policy development from identifying need through to oversight and review
    • familiarize ourselves with a variety of public library board policies from across the province
    • gain practice with identifying the need for new or updated policy and with how to approach your library board’s need for proposing or drafting policy
  • Facilitated by Babs Kelly
  • February 13th, 10AM to noon (Pacific Time)
  • Registration opens January 29th

Strategic Outcomes and Oversight

  • This workshop is for trustees and library directors.
  • In this workshop we will:
    • explore the difference between operational results and strategic outcomes
    • discuss fiduciary responsibility and duty of care in providing strategic oversight through
      • board meeting agendas, packages, and process
      • board and library director accountability and governance team trust
      • budget planning and financial oversight 
    • consider approaches to reporting and assessing strategic outcomes 
  • Facilitated by Babs Kelly
  • March 20th, 10AM to noon (Pacific Time)
  • Registration opens March 5th

BCLTA Customized Workshops

We also offer online customized governance workshops. Babs Kelly will work with you to develop a workshop that builds on topics in our Governance Workbook and is specific to your governance needs. Online customized workshop fees start at $50 per participant for a 2 hour workshop.

Please email Babs Kelly with any questions about workshops or to start planning your customized workshop. 


We acknowledge the financial support of the Libraries Branch, Province of British Columbia.


Special Guests Workshops

BCLTA is working with experienced facilitators and subject experts to bring more workshops to our members.


To start off 2021 Anni Holtby will be facilitating two new workshops for BCLTA!

Anni is the Chair of Nelson Public Library, and past chair of Kootenay Library Federation. As Principal of Holtby Consulting she has assisted teams manage change within their organizations. She has adapted her advocacy approach and governance strategies to virtual facilitation. Anni is bringing two interactive workshops to BCLTA members to explore how Boards and partners can learn from each other while strengthening their relationships. 

Advocacy from the Heart
As trustees, we are involved with libraries because we care deeply and know what kind of changes are possible. Anni will lead you through an empathetic approach to use when meeting with funders and potential community stakeholders that is based on building relationships through gratitude, appreciations, and mutual aspirations. We will identify how we want to show up as a changemaker and why our ‘ask’ matters. Tap into resources that can be used in various ways, based on tried and true, evidence-based practices. Participants will leave with a planning template to adapt to their advocacy practices. Come prepared with a particular stakeholder or funder in mind. 

Learnings and desired outcomes include understanding:

  • Building trusting relationships is a long-term collaborative endeavor.
  • The benefits of approaching advocacy from stance of guidance, not persuasion.
  • Five guiding principles for successful advocacy.
  • Why an empathic approach matters to deepen conversations.
  • ‘Value Sandwich’ tool to link storytelling and your ‘ask’
  • A practical agenda to put into practice at your next meeting.
  • Practice interactive ways to engage with others on zoom (poll, word clouds, breakout rooms)

Workshop Details:

  • Saturday January 30, 2021
  • 10am to noon
  • $25 per participant
  • Workshop Full – Registration Closed!  

Polarities – Not an Either/Or Decision
Polarity Mapping is an awesome tool to deal with dilemmas in decision making, strategic planning, feasibility studies, generative discussions for greater insight about key issues. When we see paradoxes not as problems to solve (as either/or) but recognize we need both, boards and staff can identify when they may have over focused on one area to the detriment of another. Examples are stability/change; leadership/governance. A polarity lens helps a diverse group to see more of the big-picture reality and to understand that paradoxes are opportunities to leverage for change.

Learnings and desired outcomes include:

  • Identify what is a polarity or dilemma
  • Learn how the paradox cycles from one polarity to the other over time
  • Identify behaviors to shift the focus back where needed for change
  • Practice using a mapping exercise to describe a paradox within the library governance setting.
  • Use of ‘think-pair-share’ activity using zoom breakout rooms for brainstorming and consensus building. 
  • Use of ‘stickies’ online for collaborative discussions and decision making.

Workshop Details:

  • Saturday February 27, 2021
  • 10am to noon
  • $25 per participant
  • Registration opens on January 27th

In the September and October of 2020 Andy Ackerman, Principal, Myriad Consulting, through BCLTA, offered sessions on transitioning from a PLA to a municipal library and on the steps for moving towards a new library or significant renovations. These workshops were very popular; please let Babs Kelly know of any interest in holding these workshops again in the spring of 2021.

In November of 2020 Daneve McAffer, Invermere Public Library Board Chair and experienced facilitator with team and organizational development brought two workshops to the BCLTA. The workshops focused on identifying core strengths and engaging those core strengths for improved communications, collaboration, and decision making.


At this time BCLTA facilitators are not travelling to deliver workshops. We look forward to visiting your communities in the near future. Review information about our in-person workshops and the planned 2020 Pilot Project here


FYI!

BCLTA Governance Workbook  (January 2020)

Subscribe to the BCLTA monthly Bulletin to stay up to date on BCLTA workshops and resources.

Contact Babs at babs.kelly@bclta.ca with any questions regarding BCLTA workshops.